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In general, business requirements documents encompass a project, as they describe how each requirement meets the business’s needs. These requirements must be measurable, achievable, and meet the expectations of stakeholders. Requirement documents help stakeholders understand the resources that the firm’s team needs to produce the desired result of the project. Similarly, it will also help the project team determine how they will conduct quality control tests. 

BRDs act as the foundation of a project because they list the business requirements in relation to customer needs. It also helps direct the project and ensure that the various departments remain on schedule, as it outlines the objectives of the project and a timeline and schedule of the deadlines. In addition to describing the company’ goals for the product it is producing, BRDs typically describe the wants and expectations of the client. Thus, a business requirement document contains the details of the business solution for the project.

What Does a Business Requirement Document Include?

You can find project costs displayed on financial statements. Similarly, you can also find where project funds come from in financial statements. There may also be a SWOT analysis of the business. In addition, there may be a diagram displaying how this particular project fits the business. Most BRDs also include a cost-benefit analysis to help estimate the strengths and weaknesses of the project plan. 

The latter item is vital to a client because it outlines the project expectations of a business requirement document. Furthermore, it also defines what the end product will look like. An important item to include for the client and server is the question “Is it worth it to invest the time and money required for the project?”. Therefore, you must consider if there is any restrictions that the project team may face, particularly any financial constraints.

The BRD also includes the inputs and outputs associated with each step within the project. It also must determine the input for the next phase of the project. Detailing the step and their function is vital for the next item included in a BRD – qualifications to pass the quality control test. This is because the project team must create parameters that relate to the needs and wants of the customers, in addition to any inquiries raised by the testing teams.

What is the Difference Between Business Requirements and Functional Requirement Documents?

Business requirements and functional requirement documents are often used interchangeably. However, it is important to distinguish the differences between the two. After all they are two different documents. Functional requirement documents (FRDs) dictate how a project will accomplish the requirements defined in the BRD. In contrast, personnel, material and funding needed to complete the project are described in a BRD.

A BRD outlines the client’s expectations. These business requirements align with both the server and client’s goals for their respective companies. Contrary to this, the project manager is in charge of writing specific FRDs. They determine and understand the client’s expectations for the project. 

You may need an FRD embedded into your business requirement document depending on your firm’s industry. For instance, a software developing business may include the FRD in the BRD because the project team needs to demonstrate the functionality of the system or reveal the planned user interface. 

What EDC Can Do To Help

Whether you need a team of consultants to produce a business requirements document or a functional requirement document, Essential Data’s Engagement Manager will lead the project from start to finish. At Essential Data Corporation, we guarantee the quality of our work. Contact us today to get started. (800) 221-0093 or

Written by Alexa Do