All around the world, companies must comply with local laws and regulations. To make sure that companies are in compliance with these requirements, local officials will send inspectors to your job site. Inspections, whether random or regularly scheduled events, can be very stressful times for your company. Stakeholders, to avoid any fines or penalties, want to make sure that the company is in compliance with all regulatory requirements. To circumvent problems later, the company may even consult a third party and ask them to check up on the company’s structure and operations. Proper technical documentation, serving as an internal guideline and record of operations, can help quell inspection fears without investing in third-party programs. With regulatory compliance documentation, you can ease company stress and streamline the inspection process, quickly getting your operations back on track.
What is This Kind of Documentation?
Regulatory compliance is the company’s adherence to all laws, regulations, and specifications set by external organizations, such as local and national governments and international law, which its business processes must adhere to. Regulatory compliance documentation is all the written records of the company’s adherence to all laws and regulations.
Types of Regulatory Compliance Documentation
Compliance Manual – Compliance manuals document regulations, specific to the company’s operations, which must be followed as well as how to adhere to them.
Anti-Money Laundering Manual – Manual dictating regulations specific to the company’s financial operations, ensuring the company doesn’t become involved in fraudulent activity.
Corporate Governance Manual – A manual that dictates the roles, responsibilities, and conduct of board members and management. Outlines items such as how to assemble committees for oversight, reporting and disclosure requirements, etc.
Operating Procedures Manual – Lays out the regulations and procedures for the entire company’s operations. Covers topics from acquiring new clients to regulations for customer service, thus ensuring the whole company is adhering to regulations.
Code of Conduct and Ethics – Outlines regulations regarding how the employees are to interact toward customers, as well as fellow employees.
Benefits of Regulatory Compliance Documentation:
- Streamlines examination and inspection processes, thus saving the company time and resources
- Written records of the company’s adherence to regulation can be used to improve employee training
- Informs all employees of regulations as well as how to follow them, increasing accuracy and efficiency
- Mitigates possible risks of fines or penalties on the company from regulatory organizations
- Helps the company create a culture of transparency, fairness, and honesty that shows customers and clients your company is trustworthy, thus leading to greater sales
Whether you need a team of consultants to produce a complete line of documentation or a single technical writer for a brief project, Essential Data’s Engagement Manager will lead the project from start to finish. At Essential Data Corporation, the quality of our work is guaranteed. Contact us today to get started. (800) 221-0093 or sales@edc.us
Written by Gwen Nicastro