Product Requirement Document Being Written by a Technical Writer
What is a Product Requirements Document? 2

An important step when releasing a new software product is the creation of a product requirements document. This is a type of documentation that includes all of the relevant information about a product. The early stages of development require product requirements documentation so that the development team knows what exactly they are working on. In order to give developers leeway, such documentation does not include how a product will eventually operate. This is where technical writers can help, as they know what specifically should be included in this kind of documentation, while also knowing the intricacies of software development.

What are the Essentials of Product Requirements Documents?

Generally, product requirements documentation should include the overview of a product, its purpose, stakeholder identification, use cases, and its requirements. In essence, it is the document of record for a product. The marketing requirements documents, meanwhile, cover other aspects of a product, such as a target demographic. Successfully building a product requires a great understanding of a product requirements document.

A product requirements document outlines the product in development. The product in development consists of its purpose, features, functionalities, and consumer feedback behavior. The best way to create a product requirements document is to compile all this information in an organized manner. Furthermore, it should be available during the development of a product. 

Starting a Products Requirements Document

  • First, you have to understand consumer response to a product. The use cases of a product would make it clear what its features and functions are. Furthermore, describe what situations are relevant to a customer for a certain feature or function. This way, what the product is trying to achieve with each of its functionalities is clear. Outlining the purpose of a product gives the engineers a greater understanding of the product goal. 
  • Next, a product requirements document must outline the technical requirements that a product would have. Product requirements can vary in user experience. In addition to UX design, other requirements such as what operating system it is intended to function in must also be included. 
  • Lastly, expectations of the way users will interact with the product must be accounted for.  This goes beyond the functional and technical aspects of a product. Assumptions deal with how users might interact with the product, allowing you to predict how well the market responds to your product. Constraints and dependencies refer to possible limitations when developing a product, respectively budgetary or technical constraints and what the production process will depend on for your projects, such as API documentation or hardware needed for the product.

By taking these three factors into account when writing your product requirements document, you can get a better idea of what the developmental process entails for your product. You can also correct any possible user experience issues. 

Who Writes the Product Requirement Documentation?

Looking at all this, a product requirements document necessitates a large amount of information regarding the product. The best way to go about creating this type of documentation for a software product is with a trained documentation writer.  Documentation writers are skilled in writing documents clearly and concisely while also communicating all the important information needed. And with a clearly crafted product requirements document written by one of EDC’s documentation writers, your developers will have a clear understanding of the purpose and scope of whatever product you are currently working on.

Technical Writers for Product Requirement Documentation

Unknown variables can make the development of a new product chaotic. The best way to reduce any potential mishaps is with a product requirements document. Product requirements documentation can be a big help in keeping track of a product during the production process in a clear step-by-step way. Product requirements documentation gives you the advantage of a more efficient development time for your product: whether it is for software products or manufactured goods. The best way to produce such documentation is with trained technical and documentation writers. Essential Data Corporation’s documentation writers can provide such service.

How EDC Can Help with Product Requirement Documentation

Whether you need a team of consultants to produce a complete line of documentation or a single technical writer for a brief project, Essential Data’s Engagement Manager will lead the project from start to finish. At Essential Data Corporation, we guarantee the quality of our work. Contact us today to get started. (800) 221-0093 or

Written by Stanley Chu