Safety is of obvious importance in workplaces, but nowhere more so than in hospitals, the ground zero for policy and procedure – which makes hospital policies and procedures a major priority. The primary purpose of hospitals—saving lives—often needs structure and a certain kind of creative rigidity to be effective. Though rigidity is sometimes seen as bad, hospital policies and procedures provide the kind of structure that can promote cleanliness, safety, efficiency, and effectiveness.

hree medical practitioners looking at a x-ray chart, representing the importance of hospital policies and procedures

What are Hospital Policies and Procedures?

Hospital policies are rules, codes of behavior, and regulations that are meant to guide workers in the course of their duties.  They are used to ensure that a hospital’s services are properly carried out and that healthcare regulations regarding such service are complied with.  Hospital procedures, meanwhile, are plans for how to put policies into action.  Hospital policies and procedures are considered very important by most healthcare organizations due to the nature of the industry they are involved in, with most – if not all – hospitals having such policies and procedures to at least some extent.

One example of this can be seen in Washington, where many of the hospitals present in the state have several policies and procedures that they make use of. Similar policies and procedures can be found in other healthcare institutions as well, and these policies can in some cases be used alongside or interchangeably with those found in hospitals.

What’s the Good of Policies?

Vagueness is the difference between a figure of speech and a plan of action, which is to say that detail makes the grade. Policies in hospitals work so well because of their specificity; rather than general rules, breaking down specific instructions ensures clarity and decreases miscommunication. A policy is all the better if it answers any and all questions that could conceivably be asked. Similarly, surety comes with familiarity, familiarity with repetition, etc. The greater comfort taken in following the rules and forming a mindset around them, the lesser the potential for errors, some of which can be costly.

Hospital policies and procedures provide workers with necessary guidance and direction in the course of their duties and ensure that hospitals provide the service expected of them, adequately care for their patients, and function effectively.

Who Creates Hospital Policies and Procedures?

Hospital policies and procedures are written by healthcare policy writers or technical writers.  The former are workers who specialize in creating such policies and have extensive knowledge and experience with them.  The latter, meanwhile, write a large variety of documents – although they do not always specialize in one particular kind like healthcare policy writers do – and are skilled at translating information into more easily understandable forms.  However, the policies and procedures are first developed by the hospital’s policy analyst or policy manager.

How to Create Hospital Policies and Procedures

When creating hospital policies and procedures, a writer should start by determining the nature of the specific process or situation a policy or procedure is meant to be used for, and how said policy or procedure is meant to address it.  Next, the writer should explain how to comply with the policy or procedure, ensuring that all necessary details are included in the document.  Following this, they should outline all safety precautions and measures that should be taken before or during the process of carrying out the procedure or policy.  When creating hospital policies and procedures, make sure that the information is written easily enough for the readers to understand.

Why are Hospital Policies and Procedures Important?

As is often the case where hospital and medical practices are concerned, lives are at stake. The emergency room may seem like the most important place in a hospital. However, the standards of quality begin at the front door, and they extend to the cafeteria, the designated smoking area, the lobby, and the nurse stations. Hospital policies and procedures, when applied to every sector of the system, keep all parts moving smoothly and successfully. In essence, hospital policies and procedures are necessary to ensure the quality of a hospital’s services and functions.

The Value of Regularity

Evidently, there are several reasons why policies and procedures are invaluable to hospitals. The status quo enforces that anomalies do not pop up and cause problems. Likewise, they are a guarantee that patients can trust. While detailing hospital policies and procedures may seem painstaking and time-consuming, it is an incredibly valuable investment that will set your institution up for success in many years to come.

Hospital Policies and Procedures: The Solution for You

The minutiae of any given process or subject can aid in the preparation for a person not particularly aware of what that preparation involves. For this reason, technical writers become a necessity. You give us the data, and we’ll give you the format needed to make an effective policy or procedure. Essential Data specializes in detailed documentation to ensure your hospital’s policies and procedures are top-notch.


How EDC can Help

Whether you only need a single technical writer for a brief project or a complete line of documentation, we have a team of consultants ready to help, and Essential Data’s Engagement Manager will lead the project from start to finish. At Essential Data Corporation, we guarantee the quality of our work. Contact us today to get started at (800) 221-0093 or

Written by Will Boswell