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Healthcare administration is an area of healthcare that deals with the many records of patients. Naturally, documentation plays an important role in administrative duties because of this reason. Maintaining the confidentiality of patient records in particular is crucial for adhering to rules and privacy legislation. Hiring technical writers for security process documentation can assist secure the security of medical records and protect patient data privacy.

What Are The Benefits Of Security Processes Documentation?

The need for updated security processes documentation is especially crucial due to the increasingly digital world we now operate in. Because of this faulty cybersecurity practices can lead to risks of a patient’s health records leaking, violating regulations such as HIPAA, as well as other privacy and security practices that help reassure patients to trust healthcare professionals. The best way to guarantee privacy and comply with regulations is to make sure that the security procedures of a healthcare facility are up to date. Similarly, security procedure should also be easily understandable by everyone. This will uncover any gaps in security policies as well as making proper procedure known by all. This is where security process documentation comes into play.

Security procedures are the steps in a sequence that implement, perform, or enforce a security task or function. By implementing these documentations, administrative employees would know the proper channels to ensure compliance with privacy regulations. Going into more detail, security procedures documentation entails the practices and standards to gain access to company networks or the internet, the amount of access an individual employee has to company data, plans for changes in the security services or operations within the company, information security policy, business continuity plans, etc. By keeping these policies updated, employees would always know the proper procedures to ensure patient confidentiality. This is especially important in the digital age as it lessens the chance for misplaced data. 

What Is An Example Of Security Process Documentation?

HIPAA and the non-compliant practices in relation to it in some healthcare administrations provide a pertinent example of the requirement for security processes documentation. As previously mentioned, the use of digital technology opens up potential risk factors in confidentiality practices. Particularly, the use of digital communications tools, such as email, can result in non-secure channels that inadvertently leak healthcare records.

By hiring a technical writer for security processes documentation purposes, EDC’s tech writers can check for any security breaches and implement more secure policies. By establishing new email/communication policies and encrypting the transmitted data behind a secure portal, it is possible to fix the example of unsafe communication channels. These potential gaps can be addressed by our technical writers, as they have the experience necessary to also provide the proper cybersecurity necessities


In conclusion, the privacy of patients is of utmost importance for most healthcare providers. This duty falls to the administrative staff in most cases. For the patients’ privacy to be protected, a healthcare organization’s security protocols must be kept private. With the ease of accessing records is an advantage of the digital age, constantly updating software that opens new problems, or on the other hand out of date software with security holes, can vex healthcare administrators in regard to keeping patient’s privacy. By hiring technical writers to check or update security processes documentation, administrators can rest assured that the best security practices are in place.

How EDC Can Help You?

We have a team of consultants ready to produce a complete line of documentation. Perhaps you may only need a single technical writer for a brief project. Either way Essential Data’s Engagement Manager will lead the project from start to finish. At Essential Data Corporation, we guarantee the quality of our work. Contact us today to get started. (800) 221-0093 or

Written by Stanley Chu