Healthcare Security Documentation (Avoid These Mistakes)

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Healthcare administration is an area of healthcare that deals with the many records of patients. Naturally, documentation plays an important role in administrative duties because of this reason. In particular, keeping the privacy of patients’ records is of utmost importance in order to comply with regulations and privacy laws. To ensure the security of healthcare records, hiring technical writers for security processes documentation purposes can help guarantee the privacy of a patient’s records.

The Benefits of Security Processes Documentation

The need for updated security processes documentation is especially crucial due to the increasingly digital world we now operate in. This is seen in the use of digital health records. Because of this faulty cybersecurity practices can lead to risks of a patient’s health records leaking, violating regulations such as HIPAA, as well as other privacy and security practices that help reassure patients to trust healthcare professionals. The best way to guarantee privacy and comply with regulations is to make sure that the security procedures of a healthcare facility are up to date and easily understandable by everybody. This way any gaps in security policies can be uncovered as well as making proper procedure known by all. This is where security process documentation comes into play.

Security procedures are the steps in a sequence that implement, perform, or enforce a security task or function. By implementing these documentations, administrative employees would know the proper channels to ensure compliance with privacy regulations. Going into more detail, security procedures documentation entails the practices and standards to gain access to company networks or the internet, the amount of access an individual employee has to company data, plans for changes in the security services or operations within the company, information security policy, business continuity plans, etc. By keeping these policies updated, employees would always know the proper procedures to ensure patient confidentiality. This is especially important in the digital age as it lessens the chance for misplaced data. 

A relevant example of the need for security processes documentation can be found in HIPAA and non-compliant procedures in regard to it in certain healthcare administrations. As previously mentioned, the use of digital technology opens up potential risk factors in confidentiality practices. In particular, the use of digital communications tools, such as email, can result in non-secure channels that inadvertently leak healthcare records. This is due to the fact that some digital communication channels are not encrypted to protect the information being sent. By hiring a technical writer for security processes documentation purposes, EDC’s tech writers can check for any security breaches and implement more secure policies. The example of insecure communication channels can be fixed by implementing new email/communication policies and then making the data being communicated encrypted behind a secure portal. These potential gaps can be addressed by our technical writers, as they have the experience necessary to also provide the proper cybersecurity necessities


The privacy of patients is of utmost importance for most healthcare providers. This duty falls to the administrative staff in most cases. To ensure the confidentiality of patients, the security procedures of a healthcare organization must be kept secure. With the ease of accessing records is an advantage of the digital age, constantly updating software that opens new problems, or on the other hand out of date software with security holes, can vex healthcare administrators in regard to keeping patient’s privacy. By hiring technical writers to check or update security processes documentation, administrators can rest assured that the best security practices are in place.

How EDC Can Help You?
Whether you need a team of consultants to produce a complete line of documentation or a single technical writer for a brief project, Essential Data’s Engagement Manager will lead the project from start to finish. At Essential Data Corporation, the quality of our work is guaranteed. Contact us today to get started. (800) 221-0093 or

Written by Stanley Chu


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