Why You Need Operations and Maintenance Planning

A electrician following the Operations and Maintenance Planning document.

If your business operates through the use of a building, then it is important to take into consideration operations and maintenance planning. These plans refer to the needs, costs, procedures, and actions required to maintain a facility and its internal systems over some time. Having these plans in place ensures that your place of business will be able to function efficiently. It also guarantees that you comply with any government regulations. In this article, we will take a look at why these plans are so important. In addition, what steps you can take to have a well-crafted operations and maintenance plan. Moreover, how technical writers can help you write these plans.

The Requirements of Operations and Maintenance Plans

An operations and maintenance plan primarily concentrates on the operating systems. Furthermore, this includes maintenance procedures for any kind of infrastructure and general information about a facility. These plans answer the why, who, what, where, and how of the implementation of operations and maintenance procedures. By focusing on these things you can accomplish multiple things for your business. The plan can detail whether facility system procedures and equipment, are following the regulations. You can budget and identify costs of operations and maintenance compared to the amount spent on other aspects of production. In addition, documenting the most efficient operations and maintenance procedures helps with optimizing your business performance. You can prevent any potential hardware crashes beforehand with an emergency plan.

The operations and maintenance plan can be broken down into sections. This information ranges from general facility information to more specific instructions. This also includes procedures that would be found in the operations section and the maintenance section. The general information includes aspects of a facility such as layouts, personnel, furniture, equipment, training plans, and additional funding. These subsequent sections detail the specific procedures for your operations and maintenance crews to follow. With these instructions in place, your personnel will have clear instructions to safely inspect and maintain your facility.

Other important notes:

Business facility examples of these procedures can be seen in the safety regulations. Safety requirements such as asbestos prevention are one thing your operation and maintenance plans need to take note of. With a strong plan in place, your maintenance crew should be able to identify which materials in your facility might contain asbestos, and how to safely dispose of them. These processes would guide cleaning, work, and surveillance routines. It is important to keep the different areas of your building in good condition. For example, the hours of operation for your facility, and what parameters to follow when monitoring a specific facility system so your employees recognize the signs of possible failure. Check out this template by the U.S. Department of Transportation, California Division.

Businesses that Benefit from Operations and Maintenance Plans

In addition to safety regulations, numerous industries can also require these plans due to the other equipment being used. Businesses that rely on operations and maintenance planning can vary. They can range from infrastructure companies, automotive manufacturers, oil and gas refineries, power plants, and as previously mentioned building management companies. The need for operations and maintenance plans for these businesses is obvious. 

For example, in a power plant or automotive factory where production occurs, you would need to make sure your emissions levels follow government standards for environmental safety and regulation compliance. Along with regulations, the equipment used should have proper operations and maintenance planning for safety. It is important to outline procedures such as startup/shutdown processes of equipment, and emergency plans in the case of system failure.

Furthermore, if your business focuses on infrastructure maintenance, having a plan in place would outline the steps needed to repair or maintain a piece of infrastructure, such as a bridge, to ensure long-lasting results. The plan would also guarantee employee safety by highlighting what precautions to take; such as the safe distance needed to operate a piece of equipment. It is essential that you have a plan in place to make sure regulations guarantee employee safety. Moreover, you should be able to allocate the needed costs for operations and maintenance.

Who Can Write Operations and Maintenance Plans

As you can see, the need and benefits for operation and maintenance planning are both crucial and plentiful. Hiring a technical documentation writer is beneficial to ensure that your plans are well-crafted and highly efficient. By taking it out of your hands, you can free up your time so that you can prioritize your business. Technical writers come with the benefit of writing skills and technical knowledge. They can analyze your business operations and organize them into regulation-compliant plans. 

The skills of a technical writer are highly beneficial due to the complexity of operations and maintenance plans. Because of the diverse subject matter, a technical writer has the knowledge to be able to know how these different areas work. They also know what regulations each area has to comply with. For example, when doing a check on your facility or equipment, your employees can quickly check what regulations and standards to comply with. And, if necessary, take the steps to ensure this compliance. The other aspects of an operations and maintenance plan, such as training and emergency procedures, are things that EDC’s technical writers have experience with. So, hiring EDC writers comes with this benefit, as well as the previously mentioned benefits of a technical writer.


An operations and maintenance plan is essential to making sure that your business is following regulations. It is also important to have safety and emergency procedures in place. These plans can provide a checklist for what regulations you need to follow, and the steps you need to take. As this information is both plentiful and potentially complex, hiring a technical writer is the best way to have a high-quality operations and maintenance plan in place. Technical writers can communicate clearly by breaking down complex information into digestible writing. When it comes to operations and maintenance planning, a technical writer can cover multiple areas.

How EDC Can Help You?

The facility your business operates from, along with the equipment inside, is essential to your business. So, you benefit from making sure that they are safe for use as well as knowing what the best way to operate them is. By doing so, you can guarantee an efficient working environment by preventing malfunctions while also keeping down any costs related to any potential malfunctions. 

So, whether you need a team of consultants to produce a complete line of documentation or a single technical writer for a brief project, Essential Data’s Engagement Manager will lead the project from start to finish. At Essential Data Corporation, we guarantee the quality of our work. Contact us today to get started. (800) 221-0093 or sales@edc.us

Written by Stanley Chu


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