Employee Exit Risks: The Importance of Hiring a Technical Documentation Writer

Two people shaking hands as they stand up from a business meeting

Moving on is part of life, however, when an employee leaves your company, there is a risk of security breaches or insufficient knowledge transfer. In order to eliminate these possibilities, your company needs to utilize documentation services by hiring a technical documentation writer. 

Skilled technical documentation writers can benefit your company in a plethora of ways. For example, when an employee leaves your company, there is a chance that their unique knowledge or sensitive information about the company will be lost or spread. When you hire technical writers, you can ensure the legal protection of sensitive information that needs to be passed on to employees remaining at the company.

What kind of information is at risk?

Some examples of ‘sensitive information’ that are at risk when an employee moves on are:

  • Passwords
  • Files
  • Physical Documents
  • Keys

If the proper procedures are not put in place by documentation writers, it can be incredibly stressful to attempt to recover that information yourself. In order to avoid the risk of losing precious knowledge, becoming vulnerable to a securing threat, and stressful, resource-consuming information recovery, the exit process must be clearly defined and outlined by a technical documentation writer.

Consider Developing an Employee Off-boarding Checklist

Some important methods of information protection involve third-party verification services that require extensive employee information. If these processes are not carefully tracked and documented during the exit process, there becomes a high risk of losing access to valuable information.

To combat this risk, many companies develop an employee off-boarding checklist. By creating an employee off-boarding checklist, you company has a system that helps prevent any potential security breaches. An employee off-boarding checklist often includes the following:

  • Exit Interview
  • Knowledge Transfer
  • Outline of Training for Replacement Employee(s)
  • Transfer of Useful Resources
  • Closing of Accounts and Redirection of E-mails
  • Asset Recovery
  • Non Disclosure Agreement
  • … and much more!

The exit procedure can be complex, but it’s important that it is done right. In order to ensure the preservation and security of your information, hire a technical documentation writer from Essential Data Corporation today! At Essential Data Corporation, the quality of our work is guaranteed. Contact us today to get started. (800) 221-0093 or sales@edc.us

Written by Ariana Sweany


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